Homeowners associations are governed by a homeowner’s association management corporation (HOA). Unlike other local governing bodies, the HOA does not have to pass any special laws or set its own rules and regulations. Instead, the HOA assigns this responsibility to a third-party organization. The homeowner’s association then distributes the duties and responsibilities among its board members. The board also decides how the money from the fees and assessments will be spent. If the board fails to do so, the HOA can begin legal proceedings against the homeowners.
An appointed board of directors governs homeowners associations. Each board member is elected for a four-year term. The members must live in their respective communities and are subject to their governing rules and regulations. Unlike other local governing bodies, HOA Management Companies are not required to submit annual reports regarding their activities or any information about their financial data. Instead, they are responsible for providing the homeowners with this information and other needed documents.
The primary contact for most HOA management companies is the attorney general of the state in which the association is incorporated. They will be the ones to file legal complaints and pursue cases against those who do not meet their HOA fees and maintenance obligations. Most HOA management companies are independent contractors. Their duties and responsibilities will vary depending on the size of the association and its budget.
As part of their job descriptions as well as their contractual obligations, HOA management companies are required to submit their monthly and quarterly reports to the homeowners association board. The main aim of these reports is to provide management companies with accurate facts about the association’s finances and maintenance needs. This information is also used for planning purposes.
Another duty of HOA management companies is to enforce rules and regulations. They are tasked to refer customers to the appropriate departments if there are violations of their contract terms. Rules and regulations may include things such as not letting pets or smoking inside the home. A lot of time and money goes into maintaining a set of rules and regulations. It is very important that the board and the management team to uphold these laws. Failure to do so would result to fines and serious penalties.
Another duty of HOA management companies is to monitor the day-to-day operations of the homeowners association. They can be involved by simply reporting to the management team if a certain issue arises. Other duties include collecting payment from community members, conducting background checks on community members who are prospective investors or selling assets and property and keeping track of due dates for property assessments. Community association managers should be able to identify areas of concern and bring them to the attention of the directors. These duties must be performed with professionalism and fairness.
On the other hand, community association managers have various tasks to accomplish. For example, the site management task includes ensuring that a new home develops into a perfectly functional setup. Site managers also have to check that a home gets all required permits and licenses to be functioning properly.
Community association managers should be responsible for the supervision and maintenance of landscaping. Landscaping is basically ensuring that the landscape of the home looks good. Therefore, homeowners who have HOA properties need to entrust property management companies with this task. Aside from site management, homeowners can also entrust the task of curb appeal to HOA management companies so they can improve the looks of their homes.
Furthermore, homeowners have to make the decision on whether to employ an HOA manager or hire a property manager. Although the two jobs are very similar, they differ in terms of their responsibilities and duties as well as their salary and perks. Primary contact between homeowners and HOA management companies is accomplished through the primary contact person. The primary contact person is the person who holds the power to hire or not to hire the HOA manager based on the homeowner’s decision.
The responsibility of overseeing the HOA is the duty of the Primary Contact. Homeowners can also request an appointment from the Primary Contact, if they want to have their own HOA manager. In case the primary contact finds reasons not to hire an applicant, they have to explain their reasons and provide alternative candidates. These responsibilities are generally fulfilled by the HOA management companies.
The last duty of the HOA is collecting dues from community members. The collection of dues from community members is part of their duty to pay the HOA fees. If these fees are not paid, the HOA can impose heavy penalties on the homeowners. The collection of dues is usually done through the collection companies. Most of the time, these companies are responsible for taking action against the homeowners that ignore their HOA fees.